Executive Administrative Assistant
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23 August 2017

DESCRIPTION

We are looking for a competent Executive Administrative Assistant to join our dynamic team and provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Qualified applicants will be shortlisted for interview.

Competitive salary package.

Responsibilities

  • Act as the point of contact between the executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system

REQUIREMENTS

  • Minimum 3 years of experience in the UAE
  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Basic knowledge in HR process and procedure
  • Bachelor's degree; additional qualification as personal assistant would be considered an advantage
  • Valid UAE driving license mandatory
  • Able to join immediately
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